the Summary of Intercultural Communication (1)

How to make a power-point presentation

Top Tips for Effectivve presentations (10)

Passion and Connect

• Be honest with the audience about what is important to you and why it matters.
• Be enthusiastic and honest, and the audience will respond.

Note: Tell your audience what you really want to tell them.

Needs

• Be built around what your audience is going to get out of the presentation.
• Bear in mind what the audience needs and wants to know, not what you can tell them (when preparing).
• Focuse on your audience’s response, and react to that.
• Make it easy for your audience to understand and respond.

Simple

• Core Message
• A 30-second ‘elevator summary’
• No more than 15 words

Smile and Eye Contact

Make sure that you don’t turn down all the lights so that only the slide screen is visible. Your audience needs to see you as well as your slides.

Start Strongly

• Explain who you are.
• Entertain them.
• A story or an attention-grabbing (but useful) image.

10-20-30 Rule

Slideshows should:

• Contain no more than 10 slides
• Last no more than 20 minutes
• Use a font size of no less than 30 point

Note:

1. A good set of slides should be no use without the presenter.
2. If you need to provide more information, create a bespoke handout and give it out after your presentation.

Stories

You need your presentation to act like a story.

Storytelling mechanics:

• Focusing On Characters
• A Changing Dynamic

Voice

• Varying the speed
• Emphasizing changes in pitch and tone

Body

• AVOID: crossed arms, hands behind your back or in your pockets, and pacing the stage
• MAKE: gestures open and confident, and move naturally

Relax, Breathe and Enjoy

• Slow your breathing down,
• Relax and Enjoy in your presentation.

Four dimensions for a distinctive, effective and polished PowerPoint presentation

Content

Q: How a well-designed presentation should be?
A: It makes ideas flow in a logical manner and can be either persuasive or informative.

Q: What is the structure of a good presentation?
A: Start broad, get specific and end broad.

Q: How to write the opening within the first 30 seconds?
A:

• A story (or a compelling question): personal, unexpected, challenging or funny.
• A quote
• Repetition: key message.

Language(S&S)

Simple

No jargon, no abbreviation.

Signposts

How to …

• welcome
• introduce yourself
• introduce your presentation
• outline your presentation
• explain that there will be time for questions at the end
• start the presentation
• close a section
• begin a new section
• conclude and summarizing
• finish and thank
• invite questions
• refer to a previous point
• deal with (difficult) questions

Design

Q: How long shall we talk on one slide?
A: No more than 1.5 mins.

Q: How many words and lines on each slide?
A: No more than 6 lines per slide, 6 words per line.(The less the better.)

Q: How big shall be the text?
A: 30-40 for the text, 60 font size for the title.

Q: Which font is the best font?
A:

• Use a Sans Serif font, like Arial or Comic Sans.
• Avoid Times New Roman or Courier, they are old-fashioned and not professional.
• Use the same fonts for title and body text.
• Don't use more than 3 fonts.

Q: How to make point clear?
A: Use headers (a simple sentence), followed by bullets(3) or sub-bullets. Make sure to present all the bullets at the same time rather than one at a time.

Q: How to use color?
A: Use contrasting colors (blue and white, white and black). Avoid complementary colors (red and green, blue and orange, purple and yellow).

Q: Can I use sound effects?
A: You’d better not to.

Delivery

Verbal communication (voice, pitch and pace)

SSST strategy

• Speak loudly and slowly.
• Speak confidently and professionally.
• Silence is golden.
• Thank the audience twice.(begin and end)

Non-verbal communication (eye contact and body language)

• Dress the part.
• Smile and make eye contact.
• Start and finish on time.

Last thing

Practice and rehearse.

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